1. Title - The club will be known as Keep ‘Er Lit (KEL) herein after referred to as ‘the club’
2. The club colours shall be: yellow vest with green band at the sides and black shorts. All club members will be expected to represent the club by wearing our vest at various events.
3. Aims and objectives
The aims and objectives of the Club will be:
a. To encourage the practice, promotion, development and participation of amateur athletics.
b. To provide training for Club members.
c. To organise open races.
d. To organise teams to represent the Club in competitions as the Committee shall decide.
e. The Club shall cater for the following athletics disciplines:
▪ Road Running;
▪ Track Running;
▪ Cross-Country Running;
▪ Fell Running;
▪ Trail Running
f. The Club may seek to be affiliated to national and regional amateur athletic bodies as the Committee consider appropriate in order to carry out the objectives of the club.
4. Club Equity Statement
This Club is committed to ensuring that equity is incorporated across all aspects of its development. In
doing so it acknowledges and adopts the following definition of sports equity:
Sports equity is about fairness in sport, equality of access, recognising inequalities and taking steps to
address them. It is about changing the culture and structure of sport to ensure it becomes equally
accessible to everyone in society.
a. The Club respects the rights, dignity and worth of every person and will treat everyone equally within
the context of their sport, regardless of age, ability, gender, race, ethnicity, religious belief, sexuality
or social/economic status.
b. The Club is committed to everyone having the right to enjoy their sport in an environment free from threat of intimidation, harassment and abuse.
c. All Club members have a responsibility to oppose discriminatory behaviour and promote equality of opportunity.
d. The Club will deal with any incidence of discriminatory behaviour seriously, according to club disciplinary procedures.
5. Membership
a. Membership of the Club commences on the actual day of completion of the application and
payment of the membership fees. Membership of the Club shall be open to any amateur male or
female of a minimum age agreed by the management committee (18 years). New members will
serve a probationary period of 1 month from the date their application form is received by the Club
Secretary. At the conclusion of the 1 month period (consisting of at least 5 training sessions with
existing Keep Er Lit members) the Club Committee will examine the application and decide whether
to accept or reject the application. Within seven days of a decision being made by the Club
Committee the member will be informed in writing by the Secretary of that decision. The applicant
has the right to invoke the appeals procedure. The probationary member will pay the appropriate
subscription in full but may request a part refund if their application for membership is rejected. All
members will be subject to the regulations of the constitution and by joining the Club will be deemed
to accept these regulations and codes of practice that the Club has adopted.
b. Members will be enrolled in the following category: Founding Member, Full Member.
c. Founding Members are recorded as: Connor McGuinness, Shane Coney, Cathal O’Hagan, Sean Boyle and Bosco Lyons.
d. Any member wishing to resign from the club must do so in writing or by email to the Club Secretary.
e. The Committee may refuse the membership, or remove it, only for good cause such as: a) conduct or character likely to bring the Club into disrepute. B) the applicant is deemed by the committee to potentially be a source of conflict with our current membership. C) if the committee feel the applicant would impact negatively the wellbeing (physical or emotional) of our current members.
6. Membership fees
Each Club member shall pay an annual fee which shall be decided by the Committee prior to the end of
the financial year and which shall become due on the 1st January each year.
a. Members joining after the 1st April shall be deemed to have paid their subscription to the end of the
following year.
b. Any members failing to make payment by 31st January shall cease to be entitled to the rights and privileges of membership and may be expelled provided that notice has been sent at least twice to the member’s last known email address informing him/her of the proposed action.
7. Management
a. The management of the Club shall be vested in a Committee that shall consist of every club
member and the following Club Officers:
▪ Chairperson
▪ Vice-Chairperson
▪ Treasurer;
▪ Assistant Treasurer
▪ Secretary
▪ Assistant Secretary
▪ PRO
▪ Coaching Officer
▪ Welfare Officer
Plus other officers as may be determined from time to time. Plus additional supporting members – as determined at the AGM. All Committee members shall be elected at the AGM and remain in office until the conclusion of the AGM of the following year. All officers will have the option to retire each year but will be eligible for re-appointment.
b. Five elected Committee members are required for a quorum for a Committee meeting to take place
providing the Chairman, Secretary or Treasurer is also present.
c. The Committee shall have the power to fill vacancies if they arise and to co-opt members for particular projects unless the vacancies are Chairman, Secretary or Treasurer.
d. The Committee shall also have the power to establish any sub Committee deemed appropriate to assist in meeting the objectives of the Club, and to delegate to these sub Committees such duties as may be considered appropriate.
e. The Committee shall have the power to appoint individuals to perform specific duties on behalf of the Committee, and to delegate to those individuals such duties as they consider appropriate.
f. Only members of the Committee will have the right to vote at Committee meetings
g. Committee meeting will be held a minimum of 3 times per year.
8. Committee
The Club will be managed through the Committee as follows:
a. The Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the Club.
b. The Committee will have powers to appoint subcommittees as necessary and appoint advisers to the Committee as necessary to fulfil its business
c. The Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/code of conduct/constitution. The Committee will be responsible for taking any action of suspension or discipline following such hearings.
d. Control the finances of the Club.
e. Deal with all matters relating to membership and competitions.
f. Call annual and extraordinary general meetings.
g. Make proposals to a general meeting for the alteration of the constitution.
h. Agree membership fees for the ensuing twelve months.
9. Finance
a. All funds of the Club shall be applied towards the furtherance of the club and its objectives.
b. The financial year of the Club shall end on 31st December.
c. All funds belonging to the Club shall be deposited with Coalisland Credit Union in accounts that shall carry the Club title. All accounts shall operate on two signatories, one of whom will be the Treasurer.
d. Expenditure above agreed budget levels may only be authorised at a Committee meeting.
e. The Committee shall cause accounts to be kept of all sums of money received and expended by the Club and the assets and liabilities of the Club, and shall annually present to the annual general meeting fully audited accounts made up to a date not earlier than the final day of the previous year.
10. Winding Up
a. The members may vote to wind up the Club if not less than three quarters of those present and
voting support that proposal at a property convened general meeting.
b. The Committee will then be responsible for the orderly winding up of the club’s affairs.
c. After settling all liabilities of the club, the committee shall dispose of the net assets remaining to one of more of the following
▪ To another club with similar sports purposes
▪ To the clubs national governing bodies for the use by them for related community sports
11. Annual General Meetings
At least once in every calendar year there shall be held an annual general meeting at such time and
place as may be determined by the committee, but not more than eighteen months shall elapse between
the dates of the two successive meetings. An extraordinary meeting shall be convened:-
a. At the resolution of the committee.
b. Notice being given in writing to the club secretary by not less than 20 voting members, not less than 35 days prior to any meeting, stating the business to be dealt with at such a meeting.
c. Committee gives 21 days’ notice of an AGM
12. Notice of General Meetings
a. Not less than twenty-one days’ notice shall be given to each paid up member or honorary member. The notice will be placed in the club’s WhatsApp Group and in the. Such notice shall specify the place, day, hour and nature of the business of such meeting.
b. Only paid up members and honorary members will be entitled to vote on any matter at the meeting.
c. A new member or member re-joining the club will be entitled to vote at a general meeting providing that their subscription was received before the date of the meeting.
13. Proceedings at General Meetings
The business of the general meeting shall be:-
a. To receive and consider the annual reports of the committee.
b. To receive and consider the audited accounts.
c. To elect the committee.
d. To consider any proposed alterations to the constitution of which due notice has been given to all members. Any proposed change to the constitution must be received by the Secretary at least 21 days preceding the meeting in order that all members shall have sufficient notice of the proposal.
e. To transact any business of which 21 days’ notice is given in writing to the management committee via the club secretary. Any such business can be voted upon.
f. The business of any other general meeting shall be confined to that business of which the required notice has been given to the management committee and to members.
g. At the Committees discretion there will be an open forum at the end of the meeting
14. Votes at General Meeting
a. Each qualifying member and any elected officer shall be entitled to one vote per resolution.
b. The Chairman will determine the method of voting for election of the committee including proxy voting.
c. Any other proper business of the meeting shall be decided by a majority of those voting.
15. Discipline and appeals
a. All complaints regarding the behaviour of members should be presented and submitted in writing to
the Secretary or Chairman.
b. At least three members of the committee including either the Secretary or Chairman will meet to hear complaints within 14 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
c. The accused are allowed to bring a witness to the disciplinary meeting.
d. The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 14 days of the hearing.
e. There will be the right of appeal to the Committee following disciplinary action being announced. The committee should consider the appeal within 7 days of the Secretary receiving the appeal in writing.
16. Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an AGM or EGM.
17. Appendices
The club rules and Code of Conduct are attached as appendix A.
18. Declaration
Keep ‘Er Lit Running Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.
Signed: R. O’Neill Date: Nov 2022 Name: Ryan O’Neill Position: Chairperson
Signed: C O’Hagan Date:Nov 2022 Name: Cathal O’Hagan Position: Secretary
Signed: C McGrath Date: Nov 2022 Name: Colm McGrath Position: Club Treasurer